1) Overtime.
a) Overtime hours of work shall be paid at the rate of one and on-half (1.5) times the officer’s regular hourly rate. Overtime rates shall apply after an employee has physically worked forty (40) hours during the work week.
b) Overtime hours shall be on a voluntary basis when possible and shall be distributed as equitably as possible among the officers in a given site or within patrol.
c) Security Officers assigned to a particular school will be given priority when overtime is assigned at their particular school. The first line supervisor or Security Management will assign school events on an equitable basis between all assigned officers at the school
d) Any overtime that has been assigned and any vacant openings will be forwarded to the Security Office personnel as designated by Security Management. All remaining vacancies will be filled by the Security Management or Security Office personnel designated by Security Management in order to log names and fill necessary vacancies.
e) Overtime hours that require a Patrol Officer will only be assigned to the Patrol Unit due to the uniqueness of the job requirements.
f) Voluntary overtime shall be assigned based on length of service of the employees qualified for the overtime assignment, with the overtime offered to the most senior person on a KCPS-wide basis first, and thereafter, the next senior person on the rolling voluntary overtime list until the rolling overtime list has been exhausted.
g) If an officer, for emergency reasons, cannot fulfill his/her overtime assignment, the Security Officer must immediately contact his/her immediate supervisor. If the immediate supervisor is unavailable, the Security Officer must call the on-duty dispatcher who will then notify Security Management.
h) Security Officers who have been assigned overtime will receive breaks and/or lunch based on the following:
i) Security Officers working one to four (1-4) hours of overtime will receive one (1) fifteen (15) minute break (if the need for a Security presence will allow it).
ii) Security Officers working six to seven (6-7) hours of overtime will receive two (2) fifteen (15) minute break (if the need for a Security presence will allow it).
iii) Officers working eight (8) hours of overtime will receive a mandatory duty-free thirty (30) minute lunch break and one (1) fifteen (15) minute break during the first four (4) hours and one (1) fifteen (15) minute break during the second four (4) hours. (if the need for a Security presence will allow it).
i) Once all Security Officers on the voluntary overtime list are contacted. Security Management or Security office personnel designated by Security Management will do a “last call” for any available overtime assignments. The list of available overtime assignments will be emailed to Security Officers, and a text will be sent to inform them of the email. Any Security Officer may respond to the “last call” and volunteer for an available overtime shift.
j) If an officer volunteers for overtime and chooses later not to complete the assignment, an exception must be used.
2) Mandatory Overtime
a) Mandatory overtime will be declared when any overtime assignment can’t be filled voluntarily.
b) Mandatory Overtime Task Force – a small group of Security Officers who volunteer to be on-call at all times will be formed. No more than 10 officers will serve on this task force.
i) Members of the Mandatory Overtime Task Force will have their base compensation improved by fifty cents per hour above their normal rate.
ii) Members of the Overtime Task Force will be granted one mandatory overtime exception per year for every year (365 consecutive days) they are a member of the Overtime Task Force.
iii) If removed from the Task Force, the pay will drop back to the normal rate.
iv) Officers that wish to be removed from the Mandatory Overtime Task Force must provide a written notice to their immediate supervisor ten (10) days prior to the effective date when the member is removed from the Mandatory Overtime Task Force.
v) Members of this task force will be contacted before going to the mandatory overtime list.
c) If no officers from the Mandatory Overtime Task Force are available, mandatory overtime shall first be assigned to the least senior person on a KCPS-wide basis and thereafter, the next least senior person until the seniority list has been exhausted. Mandatory overtime will be assigned at lease twenty-four (24) hours in advance when possible.
d) Each Security Officer who is not on the Mandatory Overtime Task Force will be granted two exceptions each school semester and two exceptions in the summer that he/she can use to decline a mandatory overtime assignment.
i) Mandatory exceptions will not be granted after 1pm.
ii) An officer is not required to use an exception if the officer has a previously scheduled doctor/dentist appointment or a life-changing event (i.e. wedding, funeral) for which the officer has already provided prior notice that the officer is taking a PTO or vacation day, and it has been given.
iii) When all mandatory overtime exceptions have been exhausted and there is not an available workforce to fill mandatory overtime requests, the district will work in reverse seniority to re-contact officers to notify them that they must do mandatory overtime. Any officer that requested and was initially granted the use of a Mandatory Exception will be called to work Mandatory Overtime. The Mandatory Exception will be called to work Mandatory Overtime. The Mandatory Exception will be restored to that officer’s number of exceptions used.
e) Security Officers who have been assigned mandatory overtime will receive breaks and/or lunch based on the following:
i) Security Officers working one to four (1-4) hours of overtime will receive one (1) fifteen (15) minute break (if the need for a Security presence will allow it).
ii) Security Officers working six to seven (6-7) hours of overtime will receive two (2) fifteen (15) minute break (if the need for a Security presence will allow it).
iii) Officers working eight (8) hours of overtime will receive a mandatory duty-free thirty (30) minute lunch break and one (1) fifteen (15) minute break during the first four (4) hours and one (1) fifteen (15) minute break during the second four (4) hours. (if the need for a Security presence will allow it).
f) Officers or Dispatchers who are called upon for mandatory to work a full eight (8) hour shift, may not be called upon or required to work mandatory overtime the following day.
3) Cancellation of Overtime
a) In the event a Security Officer is assigned overtime prior to the end of such Security Officer’s regular shift and the Security Officer reports to the overtime assignment without receiving notification of the cancellation of such assignment more than thirty (30) minutes before the start of the assignment, such employee shall be paid two (2) hours of overtime.
b) Security Officers will be paid three (3) hours of show up time in the event an off-duty Security Officer is called in or scheduled to work an overtime assignment and the assignment is canceled without prior notice. Prior to leaving the overtime site, the Security Officer must contact the on-duty dispatcher who will then notify Security Management.