Writing to Your Legislator

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Writing an Effective Letter
Keep it brief

Keep letters to one page. Try to discuss only one bill or issue in a letter.

Identify yourself

Begin with an introduction of yourself. Use a simple statement, such as "I am a third-grade teacher at _______ Elementary school".

Get to the point

Follow your introduction with a brief statement of your issue or concern, such as "We urge your oppose S.B. _____, which will ________." If you are writing in reference to a specific bill, include the bill number. 

Follow your opening paragraph with a concise explanation of why you support or oppose the particular bill or issue. A few strong, well-thought-out arguments are much more effective than a laundry list of reasons to support or oppose a bill. Whenever possible, use bullet points to outline your arguments.

Relate it to home

Help the legislator understand why your position is important to his or her constituents. Include specific facts about how a bill will impact educators, students or schools in the legislator's district. If possible, include a local anecdote illustrating the problem you are seeking to address. Avoid the use of form letters or generic postcards — use your own knowledge and experience to inform the legislator.

Allow for follow-up

Include specific contact information and offer to act as a resource should the legislator or staff have questions or need additional information. Where appropriate, state in the letter that you will follow up with a telephone call. 


Address your letter correctly

Dear Senator (last name): or

Dear Representative (last name):


Proofread! Proofread! Proofread!

As educators, it is critical that our correspondence represents our profession well. And it is always a good idea to have someone you trust proofread your letter before sending it.





Using E-mail

E-mail can be an easy and effective tool for communicating with legislators. The tips outlined above for writing letters to legislators also apply to e-mails: keep them brief and to the point, with facts and anecdotes relevant to the legislator's district.

Avoid informal language — E-mail to a legislator should be treated as seriously as a written letter. Resist the temptation to use the informal language and symbols often associated with e-mail communications. Never use impolite language or make "demands." 

Include your full address and zip code — Make sure the text of your e-mail includes your full name and street address, including zip code. Many legislative offices screen e-mails for address information identifying the sender as a constituent. E-mails that appear to come from outside the district are unlikely to be read and may be blocked by filtering programs.